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Press Release

March 27, 2014
206.866.5642

Job Opening at Ensaaf: Office Manager

(Pleasanton, CA)

Ensaaf is seeking a dedicated full-time Office Manager to lead the organization’s administrative program, starting May 1st or sooner. Major responsibilities include assisting in the preparation of monthly financial accounts; making bank deposits; preparing city, state, and federal filings; managing Ensaaf’s donor database; and ensuring compliance with organizational procedures, among other duties. The successful candidate will be detail-oriented, have an ability to juggle multiple deadlines with ease, exercise a high level of confidentiality, be highly organized, and have a flexible attitude.

Ensaaf is a nonprofit organization working to end impunity and achieve justice for mass state crimes in India, with a focus on Punjab, by documenting abuses, bringing perpetrators to justice, and organizing survivors. The Office Manager will join a dedicated and enthusiastic team and contribute towards key successes as Ensaaf continues its legal and documentation initiatives.

Please note that the Office Manager will telecommute, but will ideally be based in the San Francisco Bay Area.

REQUIREMENTS

  • Bachelor’s degree, or vocational degree in office administration
  • Familiarity with database and spreadsheet software
  • Organized work habits with incredible attention to detail
  • Flexible attitude, and ability to work with employees in different states
  • Firm commitment to confidentiality
  • Ability to stay productive and motivated while working from home

COMPENSATION: Salary is commensurate with experience; compensation includes vacation, sick leave, plus excellent medical/dental benefits.

APPLICATION: Please submit the following materials to Ambri Pukhraj at info@ensaaf.org, with “Office Manager Application” in the Subject Line:

  • Resume
  • Cover letter

RESPONSIBILITIES

Administration

  • Implement office policies and procedures
  • Maintain filing system per document retention policy
  • Track equipment inventory and maintain equipment loan agreement
  • Draft memos and manuals to preserve institutional memory

Human Resources

  • Review employee timesheets and prepare payroll reports
  • Work with broker to maintain company health insurance plan
  • Handle administration of new hires
  • Revise staff manuals as necessary
  • Manage workers compensation policies

Accounting

  • Assist in preparation of monthly accounts
  • Prepare check requests and staff reimbursements
  • Make bank deposits
  • Initiate wire transfers
  • Review financial statements for accuracy, including annotating statements for Board
  • Regularly communicate with bookkeeper
  • Serve as CPA’s primary point person during annual audits

Donor Management

  • Maintain donor database
  • Ensure donors receive tax receipts
  • Generate donation reports for internal and external use

Compliance

  • Prepare city, state, and federal filings
  • Research government reporting requirements